Capsulate - Procurement That Actually Works

Procurement is Complex. Your software shouldn't be.

One solution. All roles. Total clarity.

Our motivation

Here's a taste of how it looks like.

We don't just keep all this awesomeness to ourselves. Check out our case studies and see the work we've done for our clients. 

Let's see those case studies

 
 

Why Capsulate?

Tired of tools that complicate instead of helping?

Most procurement platforms promise control and insight. What you get is:

  • Too many menus and irrelevant choices

  • Endless manual coordination

  • Poor user experience

  • Low adoption from non-procurement users

Capsulate is different.
It’s not another layer of tech. It’s the structure and simplicity your team needs to move faster and smarter  —  together.

ESG is changing procurement.

According to UN, more than 70% of a company's carbon footprint comes from its supply chain. What a daunting task for procurement! It could potentially transform our line of business.
Check out our blog

The End-to-End Procurement Journey

 

One flow. Multiple roles. Everything connected.

Capsulate guides your procurement process from request to approval in a seamless, structured way.

Tailor-made white

The Requestor

Typically a team lead, project owner, or department manager.

Pain points:

  • Doesn’t know how or where to start

  • Sends vague emails and waits for response

  • No visibility into what happens next

Capsulate solves this:

  • Tailored, intuitive request forms

  • Automatic routing to procurement

  • Real-time updates and tracking

Learn more?
Leader - group

The Procurement Professional

Category managers and procurement leads.

Pain points:

  • Juggling manual tasks and disconnected files

  • Chasing stakeholders for feedback

  • Repeating the same process from scratch

Capsulate solves this:

  • Smart templates and reusable workflows

  • All communication and documents in one place

  • Full process overview and stakeholder coordination

Want a demo?
Contract adm white

The Approver / Leader

Decision-makers and managers.

Pain points:

  • Not enough or too much information

  • Unclear roles and lack of status updates

  • No visibility into risk, value, or progress

Capsulate solves this:

  • Role-specific dashboards with live insights

  • Streamlined approval checkpoints

  • Embedded compliance and ESG tracking

Let's have a talk
 

Here is where we are and where we aim to be

We have an MVP ready and we have an amazing roadmap of functionality coming. But we want you onboard to help us set the priorities. Do you wis

Talk to
The MVP
Collaborate with specialist teams
Adjust and prioritise based on feedback
Go live
Start new loop with new features

 

What You Actually Get With Capsulate

Feature

What it means for you
Role-based workflows
Everyone knows what to do and when
Smart templates
Start right—every time
Built-in collaboration
Comments, documents, and tasks in one place
Real time progress tracking
No more “where’s that case at?”
Continuous learning (LEAN in software)
Improve process with every project
Compliance & ESG built-in
Requirements are integrated — not bolted on

 

What Capsulate Is Not

❌ Not a bloated ERP module

❌ Not a buzzword-heavy AI tool with no real impact

❌ Not a tool only power users can figure out

❌ Not a black hole where processes go to die

 

What You Can Expect

🕒  30–50% faster procurement cycles

✉️  Up to 80% fewer emails and check-in meetings

🔍  100% visibility and traceability

🚀  Higher engagement across all roles

📊  Measurable value from day one

 

Is Capsulate for You

Capsulate is a great fit for:

  • Public or private sector teams with strategic procurement needs

  • Organizations that outgrew spreadsheets and overpaid for complexity

  • Teams who want structure, but not system overload

  • Procurement leaders who care about performance, visibility, and agility

"Procurement has a critical role to play in driving the ESG agenda forward.”
McKinsey & Company
on ESG and procurement
"The shift towards agility in procurement is not just a trend but a necessity.”
KPMG
on procurement and agility
"A significant gap in procurement today is the inability to capture and utilize metadata effectively.”
Deloitte
on procurement data management

Book a demo

Whether you're looking for a quick product demo or a just a talk about how our solution can fit your specific needs, we’re here to help.

We will be in touch shortly.